Posted Feb 15
Fareham, Hampshire, United Kingdom
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Job Title: Finance Assistant
Location: Fareham, Funtley
Working hours: 8:30am - 5:30pm
My client is one of the leading independent waste management companies in Southern England because of our industry knowledge and experience, as well as our commitment to providing quality services.
*Arranging for the transportation of Driver Folders from Depot to Head Office in the absence of cover. Emptying work folders received from the companies Transfer Stations in Southampton, Portsmouth and Pegham, sorting folders into workable order and distributing internal mail.
*Processing all Driver Daily Run sheets for the company's fleet of 70 vehicles.
Tasks to include:
*Checking and ensuring all driver information including Start/Finish KMS, Break times, etc, are completed correctly.
*Cross Referencing job tickets to Driver run sheet and ensuring all job tickets are noted with correct corresponding weighbridge tickets, payment method, and disposal site.
*Validating all Job tickets on the Weighsoft system ensuring any amendments to the original booking are applied such as change in waste type, driver, disposal site, etc.
*Ensuring all tickets validated on the system are charged correctly in line with the customers pricing structure.
*Ensuring all tickets validated on the system have the correct disposal or material cost associated with the transaction.
*Ensuring any jobs completed on conveyance notes have a job ticket raised on the system and are charged correctly.
*Ensuring any outside haulier work completed is validated on the Weighsoft system and paperwork passed to our Purchase Ledger to process any associated invoices.
*Liaising with members of the Traffic and Call Centre team to resolve any issues/queries where you are unable to.
*Registering all completed driver sheets on the weekly spreadsheet highlighting any vehicles that were stood.
*Answering incoming calls to the Accounts Department in the absence of the Credit Control Team. Resolving any issues arriving where you are able to including assisting with customer queries. Ensuring where you are unable to deal with the call that a detailed message is taken and promptly passed to the individual who can.
*Assisting and supporting other members of the Finance Department with any other duties when required.
Ideal candidates must have:
*an excellent telephone manner - being friendly, polite, courteous, and professional
*IT skills to an intermediate level, ie Word and Excel
*experience of working within a busy and fast paced environment
*good organisation, communication and interpersonal skills
*good attention to detail to ensure accuracy of information
Employment Type: Permanent